Administrative Executive
Administrative Executive | Job opening at Vanston
Job overview
Location: Kerala, India
Employment Type: Full-time
Department: Administration & Operations
Experience: 1–3 years
About the Role
Vanston is looking for an organised and responsible Administrative Executive to support our day-to-day office operations and ensure smooth coordination across internal teams, suppliers, customers and service providers.
The ideal candidate should be comfortable handling multiple tasks, maintaining records and communicating with different stakeholders.
Key Responsibilities
- Manage day-to-day administrative and office activities
- Maintain and organise company records, documents and files
- Coordinate with suppliers, customers and service providers
- Prepare quotations, invoices, reports and other business documents
- Assist with purchase orders and basic documentation
- Coordinate meetings, schedules and appointments
- Support the team with data entry and maintaining internal records
- Assist with logistics and shipment-related documentation when required
- Handle email and telephone communication professionally
- Support other operational and administrative requirements as needed
Requirements
- Bachelor's degree or equivalent qualification.
- 1–3 years of experience in administration or office operations.
- Good working knowledge of Microsoft Office, especially Word and Excel.
- Strong organisational and time-management skills.
- Excellent written and verbal communication skills.
- Ability to work independently and manage multiple tasks.
- High attention to detail and accuracy.
- Experience in export, logistics or trading will be an added advantage.
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